Event How Tos

Why You Need an Event Planning Checklist Today

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Whether you are just starting out in the event planning business or are a big game player in the event space, chances are you are familiar with an event planning checklist. There is a reason for that.  An event planning checklist is a planner’s best friend, an invaluable tool for successfully managing your events.

Event planning is all about the planning. Even the most creative event idea will flop if it is not well planned and executed.  Here is where an event checklist comes in.  It is your guide to staying organized and on — or ahead — of schedule when juggling the myriad of responsibilities and assorted details in planning a successful event.  And it is particularly useful when managing multiple events.  Forgetting one small task or falling behind on one deadline can result in a domino effect: other seemingly unrelated aspects of your event can start to fall apart, one by one.

So don’t rely on your memory, sticky notes or scribbles on your pad to keep your event planning business running smoothly. Learn to put together an effective event planning checklist and it will soon become your new best friend.

Before You Begin

To get started, clear some time from your schedule to focus on the event you are planning.

Wedding budget, event planning checklist

  Next, clear your mind.  Seriously.  No glancing at the phone or answering an email.  You need to envision this event from start to finish without interruption or distraction so that you can effectively plan out all the tasks that must be completed.

More: Social Media Marketing Can be so Useful to Create Buzz for Your Event

Get Ready

Think about the event you are planning and write down all the details that are confirmed: client name and contact information, date of the event, location, number of attendees, etc.

 Take out a calendar and mark the event date on this calendar in bold letters.  Gather any other relevant materials – photos of the venue, list of caterers to contact – that are a part of this event…READ MORE

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